TallyPrime Keka HRMS Integration - Auto Payroll & PF/ESI Sync
The TallyPrime-Keka connector syncs monthly payroll runs from Keka HRMS into TallyPrime as salary journals, splits PF and ESI liabilities into the correct statutory ledgers, and posts TDS deductions per employee per section. Attendance adjustments, reimbursements, and full-and-final settlements flow into the same monthly cycle. Bidirectional sync with full audit-logged transaction trail.
Sync monthly Keka payroll runs into TallyPrime as salary journals — PF and ESI liabilities split into statutory ledgers, TDS posted per employee.
Monthly Keka-to-Tally reconciliation collapses
192, 194J, 194C, 194D posted per employee per section
Reimbursements from Keka expense-claim webhook
Group companies on separate Keka tenants supported in parallel
What this connector does
Keka is India's fastest-growing modern HRMS. 8,000+ mid-market and enterprise Indian businesses use it for payroll, attendance, performance, and expense management. The single biggest pain for finance teams running Keka alongside TallyPrime is monthly reconciliation — payroll runs on Keka, but accounting has to happen in Tally, and Keka's built-in Tally export produces a static CSV that does not split PF/ESI/TDS into the correct statutory ledgers or handle cost-centre-wise posting.
The manual workflow — export Keka payroll to CSV, prepare salary journal entries, split PF (employer + employee share) and ESI (employer + employee share) into statutory ledgers, post TDS per section (192, 194J, 194C, 194D) for downstream Form 24Q filing, book employer contributions, allocate per cost centre for MIS, reconcile the bank credit against the Keka payroll register — consumes 1-2 full days every month. F&F settlements at exit add another day per exit employee, and reimbursements from Keka expense claims usually get tracked in a separate Excel because the CSV export cannot handle them.
This connector automates the entire cycle. Keka payroll runs are pulled via the Keka API v3 the moment they close for the month. Salary journal entries are posted into Tally per employee cost centre using the department + cost-centre mapping from Keka. PF and ESI liabilities are split into statutory ledgers (EPFO ECR-compatible, ESIC challan-compatible structures). TDS per section per employee is posted separately so Form 24Q filing has clean data. Attendance-based adjustments (LOP), reimbursements from Keka expense claims (real-time via webhook), and full-and-final settlements at exit (encashment, gratuity, full-year TDS reconciliation as one journal per exit) all flow through the same pipeline.
Multi-entity Keka groups running separate tenants per legal entity get parallel sync pipelines — each Keka tenant maps to a specific Tally company, and statutory boundaries per PAN / TAN stay clean. Multi-branch payroll with different ESI sub-codes is preserved through the sync so downstream Tally-ESIC filing runs correctly per sub-code. Bank credit for salary payments is reconciled through the existing Tally banking connector (HDFC or ICICI) against the Keka salary register — bounced payments, wrong beneficiary, and held salary surface in the reconciliation dashboard for finance to investigate.
At a glance
- Category
- hrms
- Capabilities
- 10
- Synced data types
- 4
- Setup time
- ~5 minutes
What changes when you plug ERPPlugs in
See how automation transforms your TallyPrime-Keka HRMS workflow.
| Task | Manual Integration | ERPPlugs |
|---|---|---|
| Payroll journal posting | Keka payroll exported to CSV every month; Tally salary journal entered manually | Keka payroll pulled via API on payroll close; Tally salary journal auto-posted |
| PF, ESI & TDS statutory split | PF, ESI, TDS split into statutory ledgers by hand — 1-2 days of accounting effort per month | PF (employer + employee), ESI (employer + employee), TDS per section posted to statutory ledgers |
| Cost centre allocation | Cost centre allocation per employee entered manually into the journal | Cost centre allocation per employee driven by Keka department + cost-centre mapping |
| Expense reimbursements | Reimbursements from Keka expense claims tracked in a separate Excel | Reimbursements posted in real-time from Keka expense-claim webhook |
| Full & final settlements | Full-and-final settlements posted as one-off journals per exit employee, often incomplete | F&F settlements land as one settlement journal per exit with encashment, gratuity, and TDS reconciliation |
Built for teams that need reliable automation
The TallyPrime <-> Keka HRMSconnector fits into finance, ops, and revenue teams that have outgrown copy-paste — the ones whose month-end close should not depend on a spreadsheet, whose ledger accuracy should not depend on human vigilance, and whose sales velocity should not stall behind an accountant's inbox.
Below are the roles that get the fastest return the moment this connector goes live. If yours is on the list, the payback is typically visible in the first billing cycle.
HR Head
Owns Keka payroll for a 200-500 employee group and needs monthly Tally sync without manual CSV rework.
Finance Manager
Books monthly salary journals in Tally and wants PF, ESI, and TDS split into statutory ledgers automatically per cost centre.
Group Controller
Runs a multi-entity group with separate Keka tenants per legal entity and needs statutory boundaries per PAN / TAN kept clean.
How data flows and what gets synced
The bridge between TallyPrime and Keka HRMS, and the exact records that move across it.
TallyPrime
ERPPlugs Engine
Keka HRMS
| Data Type | Direction | Frequency |
|---|---|---|
| Monthly payroll journal | Keka → TallyPrime | Monthly (on payroll close) |
| PF / ESI liability | Keka → TallyPrime | Monthly (on payroll close) |
| TDS per section | Keka → TallyPrime | Monthly (on payroll close) |
| Reimbursements | Keka → TallyPrime | Real-time (webhook) |
Alternative TallyPrime <-> Keka HRMS integrations available to Indian businesses, and where each fits.
| Connector | Type | Keka HRMS Support | Typical Capabilities |
|---|---|---|---|
| TallyPrime ↔ Keka HRMSThis page | Native ERP connector | ✓ Native | Auto-sync of Keka monthly payroll runs into Tally, Salary journal posting per employee cost centre, PF liability split (employer + employee) into statutory ledgers |
| Tally Developer / TDL customization | In-house Tally scripting | Full (developer required) | — |
| Zapier + Tally + [target app] | iPaaS bridge (no Tally-side native support) | Partial | — |
| Custom REST/CSV middleware | Bespoke development | Full (weeks to build) | — |
| Manual CSV export/import | Spreadsheet workflow | Manual only | — |
Common automation scenarios
Real workflows this connector automates for you.
When
Keka payroll closed for the month
Salary journal auto-posted into Tally with cost-centre allocation per employee, PF and ESI split, TDS per section per employee
When
Employee submits an expense claim in Keka and it gets approved
Reimbursement voucher posted in real-time to Tally against the employee expense ledger
When
Employee exits and F&F is calculated in Keka
F&F journal posted with encashment (leave / notice), gratuity, and full-year TDS reconciliation as one settlement voucher
When
Group entity opens a new Keka tenant
Onboarding creates a fresh sync pipeline mapped to the corresponding Tally company with statutory boundaries per new PAN / TAN
What's included
Everything this connector automates out of the box, no extra setup required.
Key Benefits
What changes for your team once this connector goes live.
1-2 Days → 15 Minutes
Monthly Keka-to-Tally reconciliation collapses.
Statutory Split Correct
PF, ESI, TDS booked to statutory ledgers automatically.
Cost Centre Accurate
Salary journals per employee cost centre.
F&F Handled
Full-and-final settlements flow through the same pipeline.
Try the TallyPrime ↔ Keka HRMS Connector Free
Start with 1 connector and 100 transactions/month — no credit card required. See real data flowing between TallyPrime and Keka HRMS inside 5 minutes.
Compliance-ready. Live in minutes.
What you get out of the box for statutory compliance — and the exact steps to go live.
Compliance & Compatibility
TallyPrime
TallyPrime 4.x, 5.x with base install and cost-centre master enabled
Keka HRMS
Keka HRMS API v3, all Keka editions (Starter / Growth / Enterprise)
Setup in Minutes
Enable Keka API access
Enable the Keka API from your Keka admin console and provision credentials for the Perimattic bridge.
Map Keka pay heads to Tally ledgers
Map each Keka pay component (basic, HRA, special allowance, bonus) to the corresponding Tally salary ledger.
Configure PF/ESI/TDS ledgers
Set up the statutory ledgers in Tally and map them to Keka's statutory heads.
Baseline last 3 months
Run a dry-run sync of the last 3 payroll cycles to validate mappings against the historical Keka data.
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Frequently Asked Questions
Keka's built-in Tally export produces a CSV that has to be imported manually every month, and it does not split PF/ESI/TDS into the correct statutory ledgers or handle cost-centre-wise posting. This connector uses the Keka API directly, posts entries to the correct Tally structure, and handles the statutory splits and cost-centre allocation automatically.
Yes. When an employee exits, Keka triggers the F&F settlement calculation and passes it through the same monthly pipeline. Encashment (leave / notice), gratuity, and full-year TDS reconciliation land in Tally as one settlement journal per exit employee.
Groups running multiple Keka tenants (one per legal entity) get parallel sync pipelines. Each Keka tenant maps to a specific Tally company. Statutory boundaries per PAN / TAN stay clean.
When the Keka-generated bank file executes (whether via ICICI, HDFC, or bulk NEFT), the resulting bank credit is matched against the Keka salary register through the existing Tally banking connector. Any mismatches (bounced payments, wrong beneficiary, held salary) surface for finance to investigate.
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